Noticeboard: Shared Admin Notice

Every large chat has a message that must be updated all the time: rules, schedule, task list, links for newcomers. Pinning it is easy. Editing it when three admins share the group and the original author is on vacation is harder. Noticeboard exists for exactly that problem.

The bot creates a notice in your group that any administrator can edit at any time. One text, many editors, no confusion.

One notice every admin can fix

According to the bot description, the idea is straightforward: add the bot to your group, it creates a notice, and every chat administrator can edit it afterwards. You no longer have to hunt for who published the original message.

An ordinary message can only be updated by its author. Here, whoever spots outdated information first can fix it 📌

What to put on the board

• Chat rules: one current text instead of five contradicting messages.
• Schedule: classes, streams, meetings, duty rotas.
• Useful links: for people who just joined.
• Weekly tasks: who is responsible for what in the team.
• Frequent questions: so you stop answering them ten times a day.

Connecting it to a group

1. Add the bot to the group: through the member menu or the invite button in the bot profile.
2. Make it an administrator: then it can publish and update the notice in the chat.
3. Create the notice: follow the bot's prompts inside the group.
4. Tell your admins: let them know everyone can now edit the text.

The bot itself shows the exact commands and buttons once it is in the group, so follow its prompts 🙂

Why it beats a pinned message

A pinned message is good because it always stays on top. Its weak spot is that editing belongs to the author, and after the admin team changes, the pin goes stale quickly.

A shared notice removes that dependency. If one administrator leaves, the others keep the text in order without a fuss.

Things to watch

All admins can edit the notice, so grant admin rights only to people you trust. An accidental edit is visible to every member of the chat.

Do not give the bot extra permissions: working with a notice needs only the minimum. Check the permission list in the administrator settings.

If the project has support, its contacts are in the bot profile. Write there if something stops working after an update.

Ideas for using the board

For a study group it is the class schedule and the group leaders' contacts. For an interest community it is rules, links and upcoming meetups. For a work team it is the weekly project status.

The main rule: keep the notice short. If you need ten paragraphs, you need another tool. A good board fits on one phone screen 💡